Agency Leader

Desktop and Mobile Tools

The Webvantage “Desktop” is a user-defined, browser-based dashboard that displays key information you need throughout your workday. Instantly access quick snapshots of information as of "now" without searching for a report or entering criteria!
Desktop tools such as Alerts, In/Out Board, Tasks Lists, Project Viewpoint, Budget Viewpoint, Hours Viewpoint, Agency Links, Executive Links, Billable Hours Goal, PTO Status, Agency Builder and Financial & Management Metrics place key information at the fingertips of every staff member in any role.

"Alerts" are fully integrated with your daily activities. They automate all communications and collaboration internally and with your clients. Advantage even uses 'push technology' that notifies you via a popup when a new alert has been received. Use Alerts to move tasks or issues from one state or staff member to another, keeping a history of all events that have occurred. This amazing tool helps to keep any type of project on-task, from concept to billing.

Stay connected at all times with Webvantage Mobile where you can access Alerts, Approval Requests, Task Lists, Time Sheets and Expense Reports through hand-held devices such as iPhone, Blackberry and Pocket PC !

Time & Expenses

Achieve effortless time entry from anywhere – with a few clicks in your web browser. Instantly spot missing time sheets, budget variances and more. Enter expenses online for timely reimbursement and billing - eliminate manual data entry and improve accuracy.
We make it easy to track your most important asset. You can enter your time daily or weekly using your weekly template or your task list. Automatic features and defaults cut down on clicks and ensure accurate and timely results. Time is immediately posted to your job or fee account and compared to budget or project estimate. Variances are reported to account executives immediately! Advantage tracks missing time and sends e-mail reminders to keep you on schedule, and unapproved time is reported before it becomes a problem.

Expense Reports are entered online for billable or non-billable expenses, cash reimbursement and even expenses associated with a company credit card. View the status of your expense submissions any time.

Time Entry Key Features:

• Enter time by week or by day and add comments for each item.


• Establish any number of employee work week combinations for handling full time, flexible or part-time arrangements.


• Add time automatically from your weekly template or task list.


• View missing or unapproved time at a glance.


• Automatically notify employees and supervisors when time is not entered based on your agency's requirements.


• Submit and approve time electronically.


• Time entries are immediately available for billing and analysis.

Expense Reports Key Features:

• Quickly enter billable or non-billable expenses, cash reimbursements or credit card charges. 


• Review and check approval and payment status any time.


• Your accounting department can review and approve expenses before posting to jobs or clients.


• Expenses are processed for billing and payment automatically.

Management Tools

Management tools are abundant in Advantage. Everything from online tools to flexible reports are in place to aid in managing clients, jobs, staff and every aspect of your business.
Advantage provides easy access to those tools from either the browser-based Desktop or the Advantage reporting system. Our unique "Agency Builder" applications provide a variety of charts and graphs designed specifically to provide leaders and managers the information needed to make important decisions, without running a single report. An extensive set of matching Management Reports is available to report on everything including profitability, productivity and realization.

Agency Builder Desktop Tools:

• Agency Goals Graph and Chart


• Current Ratio Chart and Graph


• Cash Balance Chart


• A/R Cash Forecast Chart


• A/R Aging Graph and Chart


• Direct Expense Alert


• Employee Availability and Resource Management Chart

 Management Reporting Tools:

• Client Profitability


• Job Profitability


• Gross Income and Analysis


• Service Fee Analysis


• Employee Productivity


• Employee Realization


• Employee Availability and Resource Management


• Employee Time Compliance


• Client Budget vs. Actual


• Profit Projection


• Campaign Progress


• Project Quote vs. Actual


• Project Status Percent Complete


• Media Order Activity


• Media Sales Activity

Financial Statements:

• Unlimited, user-defined


• By Company/Office, Division, Department, Profit Center

 

Document and Digital Asset Management

Central filing of client and project-related documents and digital assets is crucial in order to fulfill internal and client requests for information. Without an intelligent system and search tool, valuable items and creative work could be difficult to locate or even lost.
Even if you’re using a centralized server and folder system, it’s a manual process with many potential flaws. Advantage includes a built-in and fully integrated document and digital asset manager. You can now upload and track documents or creative assets by simply linking to key levels within Advantage. A folder system is created and maintained automatically. Metadata is created and attached to each document, making it searchable as well as exportable. Search for all assets by client, product, campaign, job, etc. Additionally, a complete audit trail of document transactions by job illustrates why it may have gone over budget!

Security may be applied to protect confidential documents such as contracts, so that all information can be safely stored in the system.

Your Clients

To remain competitive, you need the ability to provide your clients with the reports and information they demand. But you must also offer value-added services such as online collaboration and the ability to electronically deliver that key information through email or a browser-based Client Portal!
Advantage allows you to meet the demands of your clients and stay competitive with special tools and a customizable Client Portal, designed just for them.

The Client Portal is a controlled, configurable and streamlined desktop where clients can access the latest information about agency work via a web browser. The Client Portal displays interactive production and media calendars, alerts and messages, related digital assets, project lists and more. Clients can collaborate and communicate with agency staff members in real-time.

Advantage specializes and thrives in the area of information delivery, reporting and analysis. Our clients rely on the fact that Advantage is built from the ground up with their clients' needs in mind.

Features Designed for Your Clients:

• Multi-tier client structure to facilitate detailed reporting at your clients' various levels.


• Client budget tracking and reporting that includes expenditures paid directly by your client.


• Invoice formats that may be customized to meet the specific needs of each client.


• Electronic delivery of invoices.


• Electronic delivery of accounts receivable statements.


• Job Orders that include job overview and traffic milestones, delivered electronically.


• Creative briefs and job specifications delivered electronically.


• Controlled electronic access for your client to view agency-identified information such as job, estimate, traffic and approval information.


• Alerts and communications - Collaborate with your clients on topics, documents and files electronically and permanently track their comments and notes.


• Client portal - Pushing agency-identified information to your clients via a browser-based desktop designed specifically for them.

Our Service Sets Us Apart

Software alone is just a tool, but when backed by professional services designed with your success in mind, it becomes a powerful agency management system. And with the support of the industry's strongest Users Group, you have powerful partnerships in place that will help you grow.
Services include Implementation, Training, Ongoing Support (software and technical), Consulting, Disaster Recovery, Users Group, Software Enhancements and Custom Programming.

• An Implementation Specialist is assigned to work with you through your entire conversion. We use standard project management techniques and remain engaged until you've reached your goals and beyond.


• We provide expert training, software support, technical support and consulting.  All Advantage representatives are certified professionals.


• Need a plan in case of natural disaster? We offer Disaster Recovery services with multiple data centers to provide you with peace of mind.


• Our Users Group is available to add continued support and professional networking. Our Users Group was established over 25 years ago and is over 300 agency members strong!


• The product is continuously enhanced based on your input and feedback. We really listen to you!


• Custom programming services are available for those special projects or reports you need to be integrated with your agency management system.