Creative

Desktop and Mobile Tools

The Webvantage “Desktop” is a user-defined, browser-based dashboard that displays key information you need throughout your workday. Instantly access quick snapshots of information as of "now" without searching for a report or entering criteria!
Desktop tools such as Alerts, In/Out Board, Tasks Lists, Project Viewpoint, Budget Viewpoint, Hours Viewpoint, Agency Links, Executive Links, Billable Hours Goal, PTO Status, Agency Builder and Financial & Management Metrics place key information at the fingertips of every staff member in any role.

"Alerts" are fully integrated with your daily activities. They automate all communications and collaboration internally and with your clients. Advantage even uses 'push technology' that notifies you via a popup when a new alert has been received. Use Alerts to move tasks or issues from one state or staff member to another, keeping a history of all events that have occurred. This amazing tool helps to keep any type of project on-task, from concept to billing.

Stay connected at all times with Webvantage Mobile where you can access Alerts, Approval Requests, Task Lists, Time Sheets and Expense Reports through hand-held devices such as iPhone, Blackberry and Pocket PC !

Electronic Job Jacket

Imagine a single source for tracking everything from the creative process to job specifications, work orders, change orders, cost estimates, scheduling calendars, workload availability, team alerts and events, associated documents and more.
Advantage eliminates multiple manual systems and brings important time-saving information to the fingertips of every staff member. It all starts with the user-definable Electronic Job Jacket which defines and triggers workflow events for every member of the team.

“Project Viewpoint” allows you to view and access electronic job jackets in a whole new way. From a single online Desktop Object, see a consolidated view of just ‘your’ projects and related information including production and media budget and hours data.

The Electronic Job Jacket Includes:

• Job Templates (User-defined Workflow)


• Alerts and Documents


• Creative Brief


• Specifications


• Work Orders and Change Orders


• Estimate


• Project Schedule


• Purchase Orders


• Media Orders


• Quote vs. Actual Comparisons

Time & Expenses

Achieve effortless time entry from anywhere – with a few clicks in your web browser. Instantly spot missing time sheets, budget variances and more. Enter expenses online for timely reimbursement and billing - eliminate manual data entry and improve accuracy.
We make it easy to track your most important asset. You can enter your time daily or weekly using your weekly template or your task list. Automatic features and defaults cut down on clicks and ensure accurate and timely results. Time is immediately posted to your job or fee account and compared to budget or project estimate. Variances are reported to account executives immediately! Advantage tracks missing time and sends e-mail reminders to keep you on schedule, and unapproved time is reported before it becomes a problem.

Expense Reports are entered online for billable or non-billable expenses, cash reimbursement and even expenses associated with a company credit card. View the status of your expense submissions any time.

Time Entry Key Features:

• Enter time by week or by day and add comments for each item.


• Establish any number of employee work week combinations for handling full time, flexible or part-time arrangements.


• Add time automatically from your weekly template or task list.


• View missing or unapproved time at a glance.


• Automatically notify employees and supervisors when time is not entered based on your agency's requirements.


• Submit and approve time electronically.


• Time entries are immediately available for billing and analysis.

Expense Reports Key Features:

• Quickly enter billable or non-billable expenses, cash reimbursements or credit card charges. 


• Review and check approval and payment status any time.


• Your accounting department can review and approve expenses before posting to jobs or clients.


• Expenses are processed for billing and payment automatically.

Document and Digital Asset Management

Central filing of client and project-related documents and digital assets is crucial in order to fulfill internal and client requests for information. Without an intelligent system and search tool, valuable items and creative work could be difficult to locate or even lost.
Even if you’re using a centralized server and folder system, it’s a manual process with many potential flaws. Advantage includes a built-in and fully integrated document and digital asset manager. You can now upload and track documents or creative assets by simply linking to key levels within Advantage. A folder system is created and maintained automatically. Metadata is created and attached to each document, making it searchable as well as exportable. Search for all assets by client, product, campaign, job, etc. Additionally, a complete audit trail of document transactions by job illustrates why it may have gone over budget!

Security may be applied to protect confidential documents such as contracts, so that all information can be safely stored in the system.